Your Exhibition Stand

THE LOOK AND FEEL OF YOUR STANDARD PACKAGE

**NOTE: the stands pictured above are just demonstrating the different walling, your stand size may differ depending on the package you've ordered.

A fabric wall stand is included in your exhibition package and will be built if you don’t specify that you’d like raw space (raw space = no stand build).  Your shell scheme package includes lights, white unbranded walling, a plug point and fabric fascia board with your company name on it (black and white). You are responsible for arranging furniture, branding, plants and anything else that you’d like on your stand.

• Make sure that you check the floorplan and know where the walls are on your exhibition stand.  If you are unsure, please call to find out.  Exhibitors must plan their space according to the floorplan or request for their stand to be moved in advance.
• Expo Guys’ stand and fabric must be returned in the same condition that it was received in.

ARTWORK FOR YOUR FABRIC WALL STAND

NOT ALLOWED ON YOUR SPACE

Drilling, painting, strong adhesive glue, holes or any damage to the white fabric.

RAW SPACE

If you request raw space only, you will arrive to a demarcated empty space on the exhibition floor.  A plug point will be available, but there will be no exhibition stand built for you.  There will also be no lights or fascia board (as there is nothing to connect them or fix them to). Shell scheme walling for neighbouring stands will be there (if you have a neighbour), but no other walls will be erected.

Usually exhibitors book raw space when they have an external company to build a stand for them, or if they have banners or branding to fill the space that they do not want covered by walling.  Note that if you are going to use raw space, your exhibition space is still limited to the demarcated space and you may not encroach on any aisles or another exhibitor’s space.

CUSTOM DESIGN STAND AND OTHER CUSTOMISATIONS TO THE FABRIC STAND

• A custom design stand is the use of your exhibition space without the use of the standard fabric walling provided in your package. Often exhibitors choose to book raw space and then hire an external design stand builder to build a ‘wow!’ stand. These stands are often the highlight at the show.  You must make 100% sure that your stand builder understands the space that you have to work with.  You should always send them the floorplan, with the positioning of your stand indicated so that they can design the stand accordingly (with direction and orientation in mind).  Please ensure that your stand builder builds your stand within the dimensions available to you on the floor plan.  No extra space will be made available to you on site.
• Height restriction for all stands is 6m but any structure higher than 2.5m must be cleared with the organisers and will require an engineers certificate.
• If you want to replace the walling on your package stand with walling that can be drilled, cut, painted or damaged in any way, including mounting TVs or shelves, you may purchase custom built panels from Expo Guys for this purpose.  This needs to be ordered and paid for in advance.
• Vinyl is now considered a customisation because the stand structure has changed to fabric.  In order to put vinyl on your stand, Expo Guys will need to bring in special walling for your stand.  This is not part of your package and will need to be paid for along with the design, printing and application of the vinyl.

NOT INCLUDED IN YOUR PACKAGE

No furniture, artwork, banners, design work or marketing materials are included in your package.  PURCO SA sells package space.  Your package inclusions can be found here: https://purcon.co.za/2025-expo-packages

YOUR FASCIA

Fascia is the signage on the top at the front of your stand to display your company name and stand number. Corner stands should ideally have two or more fascias.  One fascia is included in your package.  You can decide if you want to purchase additional fascias from Expo Guys.  Note that fascias are fabric (upgraded) to match the stand.  

FLOORPLAN AND YOUR STAND

• Note: all pre-existing banners that exhibitors wish to have fitted to the new system will need to have banners delivered to ExpoGuys at least 3 weeks before the buildup of the show. (7 September 2025)
• There will be a cost for necessary resizing and chonking to be fitted to the banner.  Speak to Expo Guys for a quote.
• Deadline for Artwork to be submitted: 14 September 2025
• Penalty for late submissions: 20% on the cost of work to be done
• No artwork will be accepted after 24 September 2025
• All exhibitors must erect their stand structure in accordance with the approved floorplan
• All design stands must submit plans for approval by 1 September 2025.  The erection of a design stand is not permitted without signed off structural plans.
• Stands cannot be moved. The floorplan has been approved and signed off by Health and Safety officers at the venue, the municipality, and SAPS and cannot be changed.
• You must make sure that your stand meets the standards and requirements of this manual and the Sandton Convention Centre’s Handbook.  If you are unsure, rather check, plan and check again with the organisers.
• The organisers reserve the right to review and alter the stand layout plan and to re-allocate any stand if they have no other choice but to do so. 
• The organisers will not re-allocate your stand in such a way that would affect the design of your stand and will avoid moving your stands as far as possible.  Any reallocation of stands will always be done with the maximum benefit to the flow of the event and the exhibitor’s brand in mind.