Exhibitor Guide

Physical Exhibitor Briefing - 
8 Invicta Road, Rosen Office Park (PURCO Offices)
Video call link: https://meet.google.com/ipv-cgky-qkj 
Expo Guys will be available to show you the new standard fabric booth that we have upgraded to this year and all it’s upgrade and feature options.

27 May 2025
10h00

Complete Expo Guys Services form
Every exhibitor must complete the form from Expo Guys - even if only to let us know if you are going to have a raw space or shell scheme stand.

31 July 2025

Online Exhibitor Briefing
Video call link: https://meet.google.com/jti-ihda-fmr 

5 August 2025
10h00

Online Exhibitor Q&A before event
Video call link: https://meet.google.com/oae-kmak-mjp 

2 September 2025

Design Stand Builder Exhibit Plans/Layouts/3D Drawings with Specs
All design stands must be approved before construction to ensure that H&S requirements are met.

1 September 2025

Register your Delegates
Every delegate must be registered.  Your package included delegates will not be saved past this deadline.

1 September 2025

Pre-existing Printed Fabric
Pre-existing fabric that exhibitors wish to have fitted to the new system will need to be delivered to ExpoGuys at least 3 weeks before the buildup of the show.
VERY NB - Fabric brought to the show cannot be fitted on site without tailoring before the event.

7 September 2025

Artwork for Fabric walls on your exhibition stand
To be sent to brent@expoguys.co.za

8 September 2025

All Furniture Orders, Extra Services, Stand Requirements to be Submitted (electronic form)
10% late booking fee will be charged for orders after this date
30% booking fee will be charged for on-site orders and cannot be guaranteed

15 September 2025

Fire Retardation Certificate Submission
(To be submitted when stand is built)
Combustible materials will be removed without the submission of a certificate

30 September 2025

Design Stand Build Structural/Engineer’s Certificate
(To be submitted when stand is built)
Stands will be removed without the submission of a certificate

30 September 2025

Show Builder Access Only (Expo Guys)
(no exhibitors or their suppliers)

29 September 2025
06h00

Exhibition Build Up for Design Stand Builders 
(Raw space exhibitors with custom builds only) - check schedule for your slot
Please check with your stand builder that the time to build is sufficient for their design build

29 September 2025
from 12h00

Shell Scheme Exhibitors Access
(Exhibitors with shell scheme stands will be allowed access to dress stands) - check schedule for your slot

30 September 2025
From 06h00

Break Down for All Exhibitors and Expo Guys
Please don’t break down before the close of the event.  The event finishes with lunch in the expo.

3 October 2025
14h30 to 18h00