Standard terms and conditions

Supplier attendance
Suppliers may only attend the event if they are exhibitors. 

Non contracted suppliers
Suppliers who do not have a current contract with PURCO SA or a PURCO SA Member Institution may apply to exhibit. A 10% additional fee will be levied.

Changes and penalties: 

• Any change to an invoiced booking or a quotation request will incur a R125.00 fee per change.
• You can avoid the admin fee on quotations by requesting cancellation to hello@purcon.co.za, and then booking again

Payment due before event
Payment is due within 30 days but no later than 30 days before the event.
Payment must be made immediately for bookings made less than 30 days before the event.
Bookings are not secure until payment is received.
Unpaid bookings will automatically be released, but are subject to cancellation penalties if applicable.

Late payments
Payments made later than 30 days after invoice are subject to an automatic 10% late payment penalty, unless a prior arrangement has been made.

Cancellation of exhibition stands and staff bookings
Replacements are allowed at any time. Cancellations will incur a R125 fee plus the following penalties:

• 60+ days prior to event: 10% cancellation fee
• 31 to 59 days prior to event: 50% cancellation fee
• Up to 30 days prior to event: 100% cancellation fee.

Extra Early Offer: Qualify for 2024 rates

Book and pay by 30 November 2024 to qualify for the Extra Early and Re-booking Rates.

• Payment must be made by 30 November 2024 to qualify for the 2024 Extra Early rate.
• Email proof of payment to conference@purcosa.co.za no later than 30 November 2024.
• Unpaid bookings on 1 December 2024 will automatically revert to 2025 rates. 

Early Bird rates and Price increases

We are keeping costs down as long as possible.

• The Extra Early offer expires on 30 November 2024.
• The 2025 Early Bird rates are effective from 1 December 2024 to 15 June 2025.
• 2025 rates will be approximately 10% more expensive than 2024.

Changes to Expo Packages

Dinners
Dinners previously included in packages have been replaced with improved attendee benefits.

Speaker opportunities
All speaker proposals will be evaluated for value to delegates.
Guaranteed plenary speaker opportunities for Platinum and Pavilion partners have been replaced with 5 minute 'Soapbox sessions' in the Plenary Room.

Prize competitions
Prize competition announcements in the Expo Hall are replaced with prize draws in the Conference Sessions and Dinners. 

Double stands
Bookings for double stands must be made manually.
Double stand bookings are subject to a 10% surcharge.
Contact hello@purcon.co.za.

Plus stands
The floorplan includes one Silver and two Bronze supersized 'Plus' stands.
Bookings for Plus stands must be made manually.
Plus stand bookings are subject to a 15% surcharge.
Contact hello@purcon.co.za

Additional Staff

Each package includes the free attendees specified above. 
Exhibitors may supplement their free staff by registering and paying for additional representatives.
 

Speaker opportunities

2025 Expo Packages do not include speaker slots.
Exhibitors may submit proposals for speaker slots. 
Topics must be conference-relevant and agreed with PURCO SA. Thought-leadership presentations that includes case studies and lessons are well received. Product or service-specific presentations are actively discouraged. Speakers will enjoy free access to the event on the day of their presentation. Speaker costs are for the exhibitor's account. 
 

Custom stands, furniture, branding etc.

Exhibitors may use any stand builder for custom stands, and any service provider for stand furniture, equipment, branding etc.

Exhibitors may choose to engage with the stand building company that PURCON has appointed to build the shell scheme.

While this may be more efficient than appointing an third party service provider exhibitors should note that PURCON is only responsible for managing the erection of non-custom stands and the associated electrical and lighting services. PURCON is not responsible for managing custom builds or the delivery of any other services procured from the stand building company that PURCON has appointed, or any other third party.