Exhibitor Guide

Physical Exhibitor Briefing - 
8 Invicta Road, Rosen Office Park (PURCO Offices)
Video call link: https://meet.google.com/ipv-cgky-qkj 
Expo Guys will be available to show you the new standard fabric booth that we have upgraded to this year and all it’s upgrade and feature options.

27 May 2025
10h00

Complete Expo Guys Services form
Every exhibitor must complete the form from Expo Guys - even if only to let us know if you are going to have a raw space or shell scheme stand.

31 July 2025

Online Exhibitor Briefing
Video call link: https://meet.google.com/jti-ihda-fmr 

5 August 2025
10h00

Online Exhibitor Q&A before event
Video call link: https://meet.google.com/oae-kmak-mjp 

2 September 2025

Design Stand Builder Exhibit Plans/Layouts/3D Drawings with Specs
All design stands must be approved before construction to ensure that H&S requirements are met.

5 September 2025

Register your Delegates
Every delegate must be registered.  Your package included delegates will not be saved past this deadline.

5 September 2025

Pre-existing Printed Fabric
Pre-existing fabric that exhibitors wish to have fitted to the new system will need to be delivered to ExpoGuys at least 3 weeks before the buildup of the show.
VERY NB - Fabric brought to the show cannot be fitted on site without tailoring before the event.

7 September 2025

Artwork for Fabric walls on your exhibition stand
To be sent to brent@expoguys.co.za

8 September 2025

All Furniture Orders, Extra Services, Stand Requirements to be Submitted (electronic form)
10% late booking fee will be charged for orders after this date
30% booking fee will be charged for on-site orders and cannot be guaranteed

15 September 2025

Show Builder Access Only (Expo Guys)
(no exhibitors or their suppliers)

29 September 2025
06h00

Exhibition Build Up for Design Stand Builders - Access time
(Raw space exhibitors with custom builds only)
Please check with your stand builder that the time to build is sufficient for their design build

29 September 2025
from 12h00

Shell Scheme Exhibitors Access
(Exhibitors with fabric package stands will be allowed access to dress stands)

30 September 2025
From 06h00

Loading Bays closed
All exhibitors (design and package) must be finished loading in by 13h00 on 30 September.  There is a stand that needs to be built in front of the loading bay doors and this needs to be completed by show sign off.  Please communicate with your logistics teams, your design stand builders, your furniture deliveries etc that this is the deadline to offload.

30 September 2025 at 13h00

Exhibition Build Up for Design Stand Builders - Stand build complete time
The exhibition will be signed off by 17h00 on 30 September.  No exceptions.

It is imperative that your design stand builders are planning correctly and not overcommitting and under delivering in the time frame provided.  Penalties will be enforced where stands are not complete by the deadline as it has an impact on other exhibitors and the broader event.  We thank you for your cooperation and for managing your suppliers accordingly.

30 September 2025 at 14h00

Fire Retardation Certificate Submission
(To be submitted when stand is built)
Combustible materials will be removed without the submission of a certificate

30 September 2025 no later than 17h00

Design Stand Build Structural/Engineer’s Certificate
(To be submitted when stand is built)
Stands will be removed without the submission of a certificate

30 September 2025 no later than 17h00

Show Complete and Signed off
All stands will be signed off by this time

30 September 2025 no later than 17h00

Break Down for All Exhibitors and Expo Guys
Please don’t break down before the close of the event.  The event finishes with lunch in the expo.

3 October 2025
From 14h30 to 18h00